Confita
- Start with a birthday, wedding, or cupcake variant, then copy or download the fields.
- Download any sheet as a CSV or copy it as text. No signup, no email.
- Includes printable wedding cake and cupcake order forms, plus a weekly order sheet.
Which cake order form do you need?
Not every order needs the same sheet. All four are on this page: the full cake order form when the price depends on the design, the wedding cake order form when there is a venue and a setup time, the cupcake order form for dozens, and the weekly sheet to see every order at once.
The cake order form
Every field in the order you ask it, from the phone number to the signature. Print it for the market table, download the CSV for your records, or copy it as text into a message.
It fits on one printed page. The hints under each label are the questions to ask out loud when a customer goes quiet.
Want customers to fill it in online, deposit paid?
Get this as a live order formThe signature line is the one bakers forget. Signed once, it settles every date-change argument before it starts.
Why each field earns its place
Name, phone, and the pickup or delivery lines come first because a perfect order with an unreachable customer is just an expensive practice cake.
The event date and time are your gate. Check the calendar before you read another line: if the date is full, you decline kindly in one message instead of falling in love with a design you cannot make.
Servings through reference photo are the design interview, written down so you never decorate from memory of a phone call. Get the inscription word for word, spelling included; a misspelled name in buttercream is a mistake the form catches so you never have to.
Allergies get their own line because the question asked out loud gets forgotten, and the question written down protects both of you.
Budget range, deposit, and payment method kill awkward surprises. The range tells you whether the customer is imagining a $60 cake or a $300 cake before you sketch anything; the cake price calculator tells you which one their servings and finish really cost. The deposit line, with its due date, turns a conversation into a booking. When money moves, write one clear line, like “Deposit $97 received June 3, balance $97 due at pickup June 20”. That sentence has settled more disputes than any contract clause.
The signature at the bottom makes your terms policy instead of negotiation, the same as any salon or photographer.
Wedding cake order form
A wedding cake is the same interview with higher stakes: more people, a venue you have never seen, and a date that cannot move. This version adds the lines that matter on the day.
Fill it in at the tasting or send it after. Download it as a CSV or copy it into a message to the couple.
What the wedding questions prevent
Four of those lines save the most grief. Keep them grouped so the couple answers once and you can quote without chasing venue details later.
Cupcake order form
Cupcakes are counted in dozens, not servings, and the questions are about flavors, decoration and packaging. Use this shorter form for parties, showers and office orders.
Weekly cake order sheet
The forms above take one order each. This sheet is the overview: every order for the week on one page, one row per order, for regulars and market weeks.
The first two rows are filled in so you can see how it reads; the blanks are yours. For regulars, add printed pickup windows, like Friday 4 to 6 pm, and the same sheet works every single week.
| Customer | Item | Qty | Due date | Price | Deposit paid | Notes |
|---|---|---|---|---|---|---|
| Maria G. | 2-tier vanilla, 40 servings | 1 | Sat Jun 20 | $194 | $97 | pickup 10am |
| Dana R. | Lemon cupcakes | 2 dozen | Sun Jun 21 | $60 | $30 | deliver by 1pm |
The example prices come from our free cake pricing calculator: ingredients, labor, and overhead, not a guess.
Paper, Google Forms, or shop link
All three work. The honest question is where your orders come from and how much follow-up you want to do after the form is filled in.
Paper is unbeatable at a market table. Google Forms is free and genuinely fine for collecting answers, you will just handle prices, photos, and payment in follow-up messages. A shop link does those three things in the same place the customer already is.
Plenty of bakers run two of them at once: paper at the market, a link in the bio. The table is about where each one carries its weight.
Turn the form into money terms
The form collects the details. The quote and deposit pages help you turn those details into a confirmed order.
